5-Day Larapinta Trail Expedition | West MacDonnell Ranges
📍 Alice Springs, Aus | Guided | All Inclusive ✅
Trek the ancient heart of Australia on this 5-day outback odyssey.
Red rock ridges. Desert sunrises. Timeless stories.
From
$3,125.00
Alice Springs
Moderate
Camping
200% CO₂ Offset
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Tour Overview
Hike Australia’s iconic desert trail, sleep under stars, and climb Mt Sonder
Embark on a 5-day trekking adventure along the Larapinta, one of Australia’s most iconic long-distance trails. Traverse the ancient West MacDonnell Ranges on foot, exploring spectacular escarpments, sacred Aboriginal sites, and crystal-clear waterholes. Each day brings new highlights: panoramic views from Euro Ridge and Counts Point, a sunrise summit of Mount Sonder, and immersive bush food experiences around the campfire.
Camp in comfort at a private eco-site each night in safari tents or Aussie swags under the stars. With expert guides, 4WD support, and locally sourced meals, this is an unforgettable deep dive into the Red Centre’s raw beauty and cultural richness.
Quick Facts
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Duration: 5 days
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Style: Guided trekking with 4WD support
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Region/Route: Larapinta Trail, West MacDonnell Ranges (NT)
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Accommodation: Private eco-site — safari tents or swags under the stars
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Meals: Locally sourced, prepared around the campfire
Trip Highlights
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Hike the Larapinta Trail through the West MacDonnell Ranges
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Explore sacred Aboriginal sites, escarpments, and desert waterholes
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Take in Euro Ridge and Counts Point panoramas
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Summit Mount Sonder at sunrise for a bucket-list moment
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Share bush food experiences and star-filled nights by the fire
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Enjoy expert guiding, 4WD support, and comfortable camp setup
$350.00
Live Dates & Availability
Book | Single Private Safari Tent
Book | Twin Share Safari Tent
Tour Itinerary
Day 0 | Arrival Meet and Greet
Welcome
Guests arrive in Alice Springs and make their own way to their accommodation (not included; please book directly). At 4:30pm, the group gathers for a welcome meeting at Olive Pink Botanic Garden, where the guide will introduce the journey ahead and provide key information for the days to come.
Afterwards, return to your accommodation for an early night—rest is essential before heading into the remote outback.
🧭 Tip: Arriving earlier in the day? Take time to explore the bustling heart of the Red Centre—browse local Aboriginal art galleries, grab a bite at a desert café, or pick up any last-minute trail essentials for your upcoming Larapinta adventure.
Day 1 | From Town to Trail: Euro Ridge & Wallaby Gap
Drive: 146 km | Hike: 14 km · Grade: 4 (Moderate to Difficult)
Depart Alice Springs at sunrise, journeying west into the ancient landscapes of the West MacDonnell Ranges. Today’s walk covers approximately 14 km, offering a stunning introduction to the Larapinta Trail.
The route winds through rugged terrain, across open ridgelines, and up to Euro Ridge, where panoramic views set the tone for the journey ahead. Guides ease you into the rhythm of outback hiking, allowing time to adjust to the pace and immerse in the vastness of the land.
After meeting the support vehicle at Wallaby Gap, transfer to a private bush campsite, nestled deep in the desert. Time permitting, there may be a chance for a refreshing dip in a nearby waterhole.
As the sun sets, gather around the fire for a bushfoods tasting platter featuring native ingredients—the first of many nourishing meals under the stars.
🧭 Meals Included: Lunch, Dinner, Snacks
🛏 Overnight: Private outback campsite (safari tent or swag)
Day 2 | Ridgetops & Remote Horizons
Hike: 13 km · Difficulty: Moderate to Challenging
Lace up for a more challenging day, traversing the wild quartzite ridgelines that characterise the Western MacDonnell Ranges. This is where the landscape truly opens up—dramatic red rock spines, soaring cliffs, and vast desert skies as far as the eye can see.
Today’s walk covers around 13 km across remote and elevated terrain—a deep dive into the heart of the Red Centre wilderness.
Return to camp in the late afternoon. If time permits, enjoy a cooling dip in a nearby gorge or waterhole, before kicking back with another hearty outback dinner and a sky dusted in stars.
🧭 Meals Included: Breakfast, Lunch, Dinner, Snacks
🛏 Overnight: Private outback campsite (safari tent or swag)
Day 3 | Dreamtime Country & Deep Gorges
Hike: 11 km · Difficulty: Moderate
Today’s walk follows the ancient bed of the Finke River—believed to be one of the oldest river systems on Earth. The landscape here is rich with Aboriginal Dreamtime stories, layered with history and sacred presence.
The trail winds gently for 11 km through stony plains, sheltering escarpments, and open country alive with native flora and fauna. There’s time to slow the pace, watch for wildlife, and soak in the deep stillness of this timeless terrain.
After reaching camp, unwind with a swim in the nearby gorge (conditions permitting) or simply rest and reflect. As evening falls, gather around the fire for another memorable night of fireside storytelling and stargazing.
🧭 Meals Included: Breakfast, Lunch, Dinner, Snacks
🛏 Overnight: Private outback campsite (safari tent or swag)
Day 4 | Mount Sonder Sunrise Summit
Hike: 16 km · Difficulty: Challenging
Rise well before dawn for the crown jewel of the Larapinta: the summit of Mount Sonder (Rwetyepme). This 8 km climb (16 km return) begins in darkness, with the trail gradually revealing the contours of the landscape as the sky begins to glow.
At the summit, take in a jaw-dropping 360° view as the first light spills across the vast outback—a soul-stirring moment that stays with you long after the descent.
Back at camp, a hot Aussie breakfast awaits. The afternoon is yours to rest, swim, journal, or simply stretch out beneath the desert sky and reflect on all that you’ve seen.
🧭 Meals Included: Breakfast, Lunch, Dinner, Snacks
🛏 Overnight: Private outback campsite (safari tent or swag)
Day 5 | Ormiston Pound Finale & Return
Hike: 16 km · Difficulty: Moderate
The final walk is a spectacular loop through Ormiston Pound—a vast natural amphitheatre encircled by towering red cliffs and rugged ridgelines. Rich in desert flora and teeming with wildlife, this trail is a standout highlight of the Red Centre, offering unforgettable views and a powerful sense of place.
After one last picnic lunch at Ormiston Gorge, the group returns to camp to pack down before the journey back to Alice Springs.
That evening, there’s an optional farewell dinner in town—a relaxed opportunity to raise a glass and reflect on five unforgettable days across one of Australia’s greatest walking trails.
🔄 Please note: Guides may adjust the itinerary in response to seasonal weather conditions, operational needs, or park closures due to traditional landowner ceremonies. Days may be swapped in the field as required.
🧭 Meals Included: Breakfast, Lunch, Snacks
🛏 Overnight: Not included (post-tour accommodation to be arranged independently)
Key Tour Info
Food & Accommodation
Where You’ll Stay
Settle into the rugged serenity of the West MacDonnell Ranges at our private, remote eco-campsite.
You’ll sleep in permanent safari tents outfitted with beds, pillows, linen, and all the comforts you need—or opt for a classic Aussie swag under a sky ablaze with stars.
The campsite includes eco-friendly toilet facilities, and your outback home is nestled deep in traditional Arrernte country—off-grid, quiet, and spectacularly scenic.
What You’ll Eat
- Fuel your adventure with wholesome, hearty meals cooked fresh each day. The trip includes:
- 4 breakfasts, 5 lunches, 5 dinners
- A mix of trek snacks, including dried fruit, nuts, muesli bars, and sweet treats
- Bush food tastings and an outback meat platter featuring kangaroo, camel, and buffalo (subject to availability)
- All drinking water, hot beverages, and cold storage for your BYO alcohol
Meals are ethically sourced wherever possible, and you’ll taste authentic Central Desert flavours around the campfire each night. Let your guide know about any dietary needs in advance—outback options are limited, but they’ll do their best!
What's Included & What's Not
What’s Included
- 4 nights at a private remote campsite on traditional Arrernte land
- Twin-share permanent safari tents with bedding, linen, and optional Aussie swags
- All camping gear provided: sleeping bags, blankets, pillows
- All meals: 4 breakfasts, 5 lunches, 5 dinners, plus trek snacks
- Hot & cold drinks and fresh drinking water throughout
- BYO alcohol welcome (cold storage provided)
- Guided bushwalks covering approx. 70km across sections 1, 8, 10, 12, and 9/10 of the Larapinta Trail (grades 3–5)
- 4WD off-road transport in an air-conditioned mini-coach
- Hotel pick-up/drop-off in Alice Springs
- All park access fees, including trail permits and camping fees
- Accredited outback guides and support crew
- Emergency gear including a satellite phone, remote first aid kit, and EPIRB
What’s Not Included
- Accommodation in Alice Springs before or after the tour (Day 0 and Day 5)
- Transfer to the farewell dinner on Day 5 (self-arranged)
- Any meals not listed in the itinerary
- Alcoholic beverages (BYO only)
- Special dietary snacks – we recommend bringing your own if you have specific needs
- Travel insurance – highly recommended
- Personal expenses or optional post-tour activities
Weather Expectations
Weather Expectations
The Red Centre is famous for its extremes—hot days, cold nights, and sudden shifts in between.
From May to August, you can typically expect:
- Daytime temperatures: 15°C to 30°C (59°F to 86°F) – warm and sunny, perfect for hiking
- Nighttime lows: Often drop below 5°C (41°F), with occasional frost—thermal layers are a must
- Dry conditions: Rain is rare, but be prepared for wind, dust, and sudden cool changes
- Early starts (especially on the Mt Sonder climb) can mean trekking in near-freezing pre-dawn temps
The climate adds to the adventure—just be sure to pack layers, hydrate well, and prepare for both sun exposure and chilly nights.
⭐ Reviews
Field Notes From Fellow Travelers
Verified Reviews from Past Tours
We had a fantastic time on two trips with Autopia Tours. Four days on the Larapinta Trail and a three day Uluru/Kata Tjuta/Kings Canyon trip.
The hosts and guides Vic, the two Zoe’s, Ben, Sue and Connie were welcoming, friendly and a credit to the business.
My only gripe would be that there were no larger sized swags for taller people. Highly recommended.
J
Juan Bradey
May, 2024
Tristan and Zoe were superlative guides. I cannot speak highly enough of them. They were caring, extremely capable and sensitive to individual needs.
They were very informative and respectful. of the culture and experience. . As well they were fun and engaging. They brought the very bast out of the fantastic group of women on the trek.
C
Cheryl Crosthwait
March, 2023
This review goes out to a pair of epic guides! (Tristan and Zoe) So so so accommodating and kind, taking our group in an awesome journey through the Larapinta.
C
Cliapatra
March, 2025
I was incredibly impressed with the three young women who led our tour along the Larapinta Trail in August 2023, Immy, Ell, and Shiarna. They were always upbeat, cheerful, exceptional cooks, and extremely fit and hard working.
After a day trekking, they would cook, set up dinner, unpack truck, clean up, get ready for the next day, be up early the next morning, offering coffee, etc. Immy had exceptional knowledge about the local flora, fauna, and indigenous peoples. She offered opportunities to walk on our own, sit on our own, encouraging us to reflect.
As someone who does yoga and meditation, I found this absolutely beautiful and perfect for me. It gave time to pause, reflect, I was able to leave work thoughts behind, focus on the present, and felt all round healthier, relaxed, calm and focused. This was completely unexpected and I hadn't thought so much attention would be focused on us in this way.
It was absolutely perfect for a group of people raising funds for women's cancer research, which is so often neglected, that we had three inspiring and strong women leading our group. Thank you so much to your company for the excellent guides who worked around the clock to make sure we were safe, healthy, fed and watered to a very high standard.
A special call out to Immy, who is to be commended for her leadership, thoughtful guiding, and wonderful poetry.
M
Michelle Henderson
May, 2025
We trekked section 1, 10 and 12 of the Larapinta Trail to raise awareness and funds for Women's rights to a second chance of education.
Tour guides Zoe and Tristan were amazing and had such a wonderful dynamic between the both of them, making the tour enjoyable and amazing.
The support they both offered each day and encouragement on all the trails was appreciated by everyone.
C
Courtney Millen
August, 2024
I took the four day Larapinta trip with Zoe, Coni and Keegan last week. It was amazing and they were absolute gems. Cannot recommend this trip enough.
J
Jaquci Mumford
May, 2025
What To Pack
What to Pack
Packing smart is essential for comfort and safety in the Red Centre’s wild and remote conditions. Here's what you’ll need:
Essential Gear
- 3–5L refillable water bladder (hydration is key!)
- 15–20kg soft bag for main luggage (no hard cases)
- 5–8kg small day pack for daily hikes
- Head torch with spare batteries (essential for early starts & camp nights)
- Power bank (no charging at camp)
Clothing
- Sturdy hiking shoes (closed-toe, grippy sole)
- All-weather, quick-dry clothing
- Thermal layers (for chilly mornings and nights)
- Windproof/waterproof jacket
- Hat, sunglasses & sunscreen
- Swimwear & lightweight towel
- Sleepwear suitable for cold nights
- Optional: Your own sleeping bag and pillow (gear is provided, but bring your own if preferred)
Personal Items
- Toiletries (biodegradable preferred, wet wipes recommended)
- Insect repellent (tropical strength)
- Reusable ziplock or snack bag (for trail treats)
- Extra high-energy snacks (we provide snacks, but bring extras if you have specific preferences)
- Camera/phone for photos (no power access—bring extra batteries or a solar charger)
- Money for snacks or meals on Day 5
Optional but Handy
- Mosquito or fly net (summer months)
- Lightweight gloves or beanie (for Mt Sonder sunrise)
- Walking poles (if preferred for steep sections)
💡 Pro Tip: Expect both heat and cold. The Red Centre can swing from sunburn to frostbite in a single day—layer up and pack smart.
Local Insights
Local Insights — Larapinta Trail (Tjoritja / West MacDonnell Ranges)
Travel takes place on Arrernte and Western Arrarnta Country. Culture leads—follow Traditional Owner guidance, signage, and any seasonal or cultural closures.
Big-picture snapshot
A classic desert trek of 12 sections along red-quartzite ridgelines and cool gorges, linking the Alice Springs Telegraph Station to the Mt Sonder (Rwetyepme) trailhead. Expect rocky footing, big horizons, shaded waterholes, and long distances between services—plan like it’s remote, because it is.
Seasons & weather (what actually changes)
- Prime walking: April–September for cooler days, crisp nights and clear air.
- Summer: Extreme heat; many guided trips avoid Dec–Feb.
- Rain & flood pulses: Short downpours can flood creeks and close roads temporarily.
- Fire season: May–October often sees planned/unplanned burns; smoke and short-notice closures are possible.
- Temperature feel: Winter nights can be near-freezing even when days are mild—layer up.
Culture & conduct (essential respect)
- Sacred places occur along the ranges; some sites have photography restrictions—obey all signage.
- Standley Chasm (Angkerle Atwatye) sits on Aboriginal land with its own entry conditions and hours.
- Walk softly: stay on track, don’t touch rock art, and leave natural objects where they are.
Passes, permits & rules (plain English)
- Parks Pass: Visitors to the NT require an NT Parks Pass for Tjoritja / West MacDonnell.
- Camping & bookings: Designated campsites only and book a campsite for each night you’re on the trail.
- Fires: Fuel-stove only on the Larapinta; limited exceptions exist away from trailheads in specific bush camps—always check current rules before lighting anything.
- Drones: Permit required in NT parks and additional park-specific restrictions may apply.
Water, safety & navigation
- Water tanks are provided at trailheads and some camps and are monitored by rangers, but water must be treated/boiled before drinking.
- Carry generous reserves between reliable sources and log tank levels in the trailhead books.
- Treat the trail as low-to-no reception. Carry a PLB/satellite communicator, download offline maps, and leave a trip plan with a contact.
Access realities
Common roadheads include Simpsons Gap, Standley Chasm, Ellery Creek Big Hole, Serpentine Gorge/Chalet, Ormiston Gorge, and Redbank Gorge. Several spur roads are unsealed and can be impassable after rain—build timing buffer into itineraries.
Recommendations & local-style tips
- Simpsons Gap at dawn/dusk: Good chance to spot black-footed rock-wallabies near the waterhole and along the track.
- Midday light at Standley Chasm: When the sun’s high, those red walls glow—check opening hours and community conditions.
- Ellery Creek Big Hole: Iconic swim on hot days; the last stretch is unsealed and briefly closes after heavy rain—check conditions first.
- Ochre Pits stop: A short, powerful cultural site—go slow, read the signs, leave ochre in place.
- Ridgetop timing: Start early on exposed sections to beat heat and afternoon winds; use gorge shade for long breaks.
- Stargazing: The dry season sky is outrageous—bring a warm layer for post-sunset chills.
Practical logistics
- Fuel & supplies: Stock up in Alice Springs before remote legs; resupply options along the track are limited.
- Waste & facilities: Facilities vary by trailhead; most camps are simple (tents sites, shelter, toilet). Pack out all waste.
- Connectivity & comms: Assume no signal on-trail; set expectations with family and use scheduled check-ins via satellite device.
Zero Trace (do it right)
Stay on formed pads, keep off cryptobiotic soils, don’t swim where prohibited, pack out everything, and respect all closures (heat, fire, cultural, conservation). The aim is simple: leave it feeling untouched.
CO₂ Footprint Report
Your Tour Offsets drive far more than Tree Planting — We Go Climate Positive By Design | Click Here to View the Method
Zero Trace CO₂e Report — 5-Day Larapinta Trail Expedition (Alice Springs, NT)
Results Summary
- Estimated total per person: ≈ 1,540 kg CO₂e
- Offset per person (200%): ≈ 3.08 t CO₂e
- Group total for context (12 guests): ≈ 18.5 t CO₂e
Method: high-estimate with Well-to-Tank (WTT) and aviation non-CO₂ effects via RF = 1.9; includes single-origin guest flights, all meals (included + off-tour), on-tour road transport & camp stays, and +10% uncertainty uplift.
Purpose
Conservatively measure greenhouse gas emissions (CO₂e) across Scopes 1–3, report per person (with group totals for context), and state the 200% offset applied per person.
Key Tour Info
- Region: West MacDonnell Ranges, Central Australia
- Duration: 5 days / 4 nights
- Start/Finish: Alice Springs (ASP)
- Group size used for context totals: 12 guests (max 12 shown)
- Trail distance: ~70 km hiking (grades ~3–5 across key sections; Mt Sonder day up to ~16 km)
- Accommodation: 4 nights at a private remote eco-campsite (safari tent or swag)
- Inclusions (page): 4 breakfasts, 5 lunches, 5 dinners, trek snacks; 4WD mini-coach transport; hotel pick-up/drop-off; park fees; accredited guides & support; emergency comms/first aid
- Exclusions (page): Pre/post Alice Springs stays; alcohol (BYO welcome); unlisted meals; optional post-tour dinner
Scope & Boundaries
- Scope 1: On-tour vehicle fuel (trailhead shuttles, camp logistics).
- Scope 2: Purchased electricity only if directly attributable (generally captured via accommodation factors).
- Scope 3: Guest flights (single origin) to/from Alice Springs, accommodation (camp nights), all meals consumed (included + off-tour), supplier logistics proxies, and +10% uncertainty uplift. Capital goods excluded.
- Method frame: GHG Protocol; DEFRA-aligned factors with WTT; aviation RF = 1.9.
Feeder Hub (Guest Flights) — Single Origin Rule
- Chosen origin hub: Sydney (SYD) (conservative choice over Melbourne).
- Routing applied (return): SYD ↔ ASP for each person.
Emission Factors & Conservative Defaults
- Flights: Distance-based economy factors, WTT included, RF = 1.9 applied.
- Road (4WD mini-coach): Higher bus/coach passenger-km factor (assumes lower occupancy) to bias high.
- Accommodation: Room-night approach (HCMI/CHSB regional benchmarks) for camp nights to avoid under-counting.
- Meals: Meat-heavy mixed diet at ~2.5 kg CO₂e/meal (upper-bound).
- Uncertainty uplift: +10% applied to subtotal where primary meter/fuel data is missing.
Activity Data Applied (this estimate)
- Guest flights: SYD ↔ ASP return (great-circle ≈ 2,020 km each way; we model conservatively)
- On-tour road: ≈ 450 km total across 5 days of trailhead transfers and camp logistics (conservative allowance)
- Accommodation: 4 camp nights
- All meals consumed: 15 meals/person (5 days × 3/day), regardless of inclusions
- Powered optionals: None assumed for this itinerary
Results — Per Person (high-estimate, no tables)
Flights (SYD ↔ ASP, return; WTT + RF = 1.9): ≈ 1,200 kg
On-tour road (≈ 450 km; conservative passenger-km factor): ≈ 80 kg
Accommodation (4 nights; camp benchmark): ≈ 80 kg
All meals (15 × ~2.5 kg): ≈ 38 kg
Subtotal: ≈ 1,398 kg
+10% uncertainty uplift: ≈ 140 kg
Estimated total per person: ≈ 1,540 kg CO₂e
Reporting focus is per person. Group totals above are for context only. Offsets are applied per person.
Assumptions (transparent)
- Origin hub fixed: Sydney for all travellers to keep one consistent, conservative baseline.
- Aviation: Distance-based; WTT included; RF = 1.9 to reflect non-CO₂ warming.
- Road: Daily section shuttles vary; ≈ 450 km allowance chosen to bias high over five days.
- Accommodation: Camp nights counted via room-night benchmarks to avoid underestimation.
- Meals: We count every meal during the trip window (15/person), independent of inclusions.
- No powered extras assumed; add separately if a departure books scenic flights or other motorised activities.
- Uncertainty: +10% uplift applied across the subtotal to cover missing primary fuel/energy data.
Versioning
Generated 23 Aug 2025 (Australia/Perth). Factors reviewed at least annually or when official sources update.
References
- Zero Trace tour page — 5-Day Larapinta Trail Expedition (start/finish, distance, inclusions, logistics): zerotracetours.com/products/5-day-larapinta-trail-expedition
- UK Government — Greenhouse gas reporting conversion factors 2024 (transport/energy factors): gov.uk/government/collections/greenhouse-gas-reporting-conversion-factors
- UK Government — Methodology 2024 (WTT; aviation non-CO₂ treatment/RF): gov.uk/government/publications/greenhouse-gas-reporting-conversion-factors-2024-methodology
- GHG Protocol — Corporate Accounting & Reporting Standard (Scopes 1–3): ghgprotocol.org/corporate-standard
- Australia National Greenhouse Accounts (NGA) Factors 2024: dcceew.gov.au/climate-change/publications/national-greenhouse-accounts-factors-2024
- ICAO Carbon Emissions Calculator — methodology v13 (CO₂ only; RF added separately): icao.int/environmental-protection/CarbonOffset
- Hotel Carbon Measurement Initiative (HCMI) / CHSB benchmarks: sustainablehospitalityalliance.org/resource/hotel-carbon-measurement-initiative-hcmi • hotelfootprints.org
- Dietary emissions (upper-bound mixed meals; EPIC-Oxford context): ox.ac.uk/news/2014-06-11-vegetarian-and-vegan-diets-cut-greenhouse-gas-emissions-half
- Great-circle distance checks (SYD ↔ ASP): airmilescalculator.com/distance/syd-to-asp
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Measure Your Co2Tour FAQ's
How difficult is the hiking on this tour?
This is a moderate to challenging hike. You’ll be walking up to 16 km a day across rocky, uneven terrain with elevation changes. A good level of fitness is required, and a doctor’s certificate is mandatory for guests over 70.
How much do we walk each day?
Expect daily hikes ranging from 11 to 16 km, with varying degrees of difficulty. The Mount Sonder summit and ridge walks are the most demanding but also the most rewarding.
What kind of accommodation is provided?
You’ll stay at a private, remote campsite on traditional land. Twin-share safari tents with camp beds and linen are provided. Or, choose a true outback experience sleeping in a bush swag under the stars.
Is electricity available at camp?
No. The campsite is off-grid and does not offer electricity or power points. We recommend bringing a portable power bank to keep devices charged.
What if I have dietary requirements?
Basic dietary preferences can be accommodated, but due to the remote setting, options are limited. You’re encouraged to bring additional snacks if you have specific needs.
Can children join this tour?
Yes, children aged 8–17 are welcome when accompanied by a parent or guardian. Due to the physical nature of the hikes, the tour is not suitable for children under 8.
CO₂ Emissions
0t
CO₂ Reductions
0t
- 0 – 2t | Low
- 2 – 4t | Moderate
- 4 – 6t | High
- 6 – 8t | Very High
- 8t+ | Extreme
(T = tonnes CO₂e)
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$3,125.00
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BOOKING & PAYMENT FAQ's
What’s the deposit & payment process?
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Here’s how it works—clean, simple, no surprises:
A) "Book with Deposit"
- Place a deposit. You’ll pay the deposit at checkout.
- Tell us the details. You’ll receive an email asking for your tour name/date, passenger details, and any special requests (room type, extras, dietaries, etc.).
- We secure your spots. If everything’s clear, we confirm your booking by email so you can lock flights and plan the rest.
- If we need anything (e.g., room configuration, add-on activities), we’ll ask—then issue confirmation once sorted.
- Final balance invoice. After confirmation, you’ll be invoiced the remainder in line with the trips booking terms & conditions (each trip/partner has its own timeline but full payment is generally required at least 30 days prior to departure).
- If we are unable to confirm your spot: you’ll receive a full refund of your deposit. Zero stress.
B) Instant confirmation route (selected trips)
- Some departures use live operator booking calendars. These can deliver instant confirmation inside the operator’s system.
- If you book this way, the operator’s terms & conditions apply immediately (including payment schedules and change/cancellation rules).
Good to know
- Each trip may have slightly different deadlines and deposit rules—You can find the terms and conditions for your chosen booking on the listing page.
- You can still flag special requests after deposit—earlier is better for availability.
What’s your cancellation & refund policy?
Before your booking is confirmed
- If we can’t confirm your spots after you’ve paid a deposit, we’ll issue a full refund of that deposit.
After your booking is confirmed
- Cancellations follow the operator’s cancellation schedule (varies by trip and how close you are to departure).
- Expect possible fees or non-refundable items (e.g., internal flights, permits, certain accommodations).
- If a refund or credit is due, we’ll process it once the operator releases the funds and pass it back to your original payment method.
Instant-confirmation bookings (live operator calendars)
- The operator’s T&Cs apply immediately on these. Some departures are non-refundable or have stricter windows.
How to cancel
- Email us your booking reference, names on the booking, and a one-line request (“Please cancel”).
- We’ll reply with the exact penalties/refund or credit per your operator before proceeding.
If the operator cancels or significantly changes your trip
- You’ll be offered an alternative date, a travel credit, or a refund according to that operator’s policy. We’ll advocate for the best outcome for you.
Good to know
- Refunds are returned to the original payment method; bank/FX fees aren’t usually recoverable.
- Travel insurance is your friend for recovering non-refundable costs.
- The earlier you contact us, the better your options typically are.
Can I change dates or transfer my booking?
Short answer: Usually yes, but it depends on the operator’s rules and how close you are to departure.
Date changes
- We’ll check new-date availability with the operator.
- If a change is possible, you’ll pay any applicable operator change fee plus any price difference for the new date.
- The closer to departure, the tighter (and costlier) changes become; some trips treat late changes as a cancel + rebook under the operator’s policy.
Transfer to another person (name change)
- Many operators allow a name change/transfer up to a certain cut-off.
- Fees and deadlines vary by operator and services booked (e.g., flights may be non-transferable).
Instant-confirmation bookings
- If you booked via a live operator calendar, the operator’s T&Cs apply immediately. Some departures are non-changeable or have stricter windows.
How to request a change
- Email us with your booking reference, preferred new date/person’s details, and any flexibility.
- We’ll confirm options, fees, and any price differences before making changes.
Pro tips
- Ask early—more seats = more options, lower fees.
- Consider travel insurance that covers change/cancellation costs.
- Always check booking terms and conditions, links displayed on each tour page under the overview.
Are you accredited / is my money protected?
Yes. Your money is protected by our own accreditation and safeguards, plus the protections of our tour partners and the payment methods we use.
Our business safeguards
- Legally registered business with documented booking & refund policies.
- Commercial insurance appropriate to our operations.
- VTIC Quality Tourism Accreditation (Quality Tourism Accredited Business) confirming we meet industry standards for customer service, safety, and risk management.
Operator-level protection
- We partner only with established operators who maintain their own financial protections and clear refund/credit policies.
- When you book via a live operator calendar, payment is processed directly by the operator and their protections/terms apply immediately.
How your payment is handled
- All card payments run through a secure, PCI-compliant gateway; we don’t store your full card details.
- If you book through a live operator calendar, payment is processed directly into the operator’s system, and their terms & protections apply immediately.
Your legal rights
- Your purchase is also covered by consumer laws in your country/state (fair trading/refund rights). We reference the applicable jurisdiction on your paperwork.
Extra peace of mind
- Paying by credit card may add chargeback protection from your card issuer.
- We strongly recommend travel insurance to cover situations outside operator/consumer protections (your own cancellation, medical, delays).
Do you offer price matching?
Absolutely. Our prices update live from the operator, but if you spot the same tour on the same dates with the same inclusions and terms advertised for less — even in a public sale or promo — we’ll match it.
Already booked? We’ll refund the difference to your original payment method (eligibility applies, based on the final checkout price including taxes/fees from an authorised seller). And yes, the matched price still includes our 200% carbon offset — no dilution of benefits.
Do I need travel insurance?
Not for every trip—but for most travellers, we strongly recommend it
Some itineraries and partner operators do require insurance (especially remote treks, glacier walks, or bookings made via live operator calendars with mandatory cover).
When it’s required
- Certain partners/departures make insurance compulsory and may ask for proof before departure. If you book one of these, their T&Cs apply immediately.
What good cover includes
- Medical treatment & emergency evacuation/repatriation (high limits).
- Trip cancellation/interruption (protects your deposit and balance if plans change).
- Baggage & travel delay, and supplier default where available.
- Coverage for all activities on your itinerary (e.g., trekking, glacier hikes, kayaking) and any relevant altitudes/conditions.
- 24/7 assistance hotline and a clear claims process.
When to buy
- At booking. That way, cancellation benefits start immediately and you’re covered if something crops up before you travel.
How to share proof
- Email us your policy certificate (names, policy number, assistance phone).
- If you booked via an instant-confirmation operator calendar, follow their proof instructions and deadlines exactly.
Are departures guaranteed?
Most departures run as planned, but guarantees depend on the operator and minimum numbers. If there’s a wobble, we’ll tell you fast and give you options.
How it works
- Minimum group size: Most partners need a minimum number of travellers to confirm a trip.
- When we confirm: Each operator has a confirmation window (often 30–60 days before departure). We monitor load and update you as status changes.
- Any listing from "G-Adventures" will be guaranteed to run with a booking
If a trip is under-subscribed
- We’ll contact you with clear options:
Move to another date (same tour)
Switch to a comparable trip
Full refund of monies paid (per the operator’s terms)
- Any price differences for new dates/trips will be discussed before you decide.
If a trip is suspended (weather, park closures, strikes, force majeure)
- First, we’ll look to re-route or adjust (e.g., alternative park, similar activities).
- If that’s not viable, you can move dates, choose a different trip, or receive a refund/credit according to the operator’s policy.
Our promise
- Proactive comms: We’ll keep you posted as soon as we know more—no last-minute surprises if we can help it.
- No pressure choices: You pick the outcome; we handle the admin.
- Flight advice: Until your tour is confirmed, book flexible/refundable flights or add insurance that covers schedule changes.
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